🎬 ENGAGING VIDEO SCRIPT — “GenAI for School Admin & Productivity”
(Chapter 2)
🟩 HOOK (0:00–0:05)
VO:
“Can AI help schools work faster and smarter? Yes — but with the right safeguards.”
On-Screen Text:
GENERATIVE AI GUIDE — CHAPTER 2
#GEN-AI #SchoolAdmin #Productivity
🟩 SECTION 1 — INTRO (0:05–0:17)
VO:
“Generative AI can streamline admin tasks, organise information, and draft documents — saving time for what matters: teaching and students.”
On-Screen Text:
AI supports:
✔ Content drafting
✔ Organising info
✔ Comparing options
✔ Templates & forms
🟩 SECTION 2 — KEY PRINCIPLE 1 (0:17–0:32)
📝 AI should NOT replace decision-making authority
VO:
“In schools, humans must stay in control. Decisions that affect students or staff should never be automated or offloaded to AI.”
On-Screen Text:
Humans stay accountable.
AI = support, not decision-maker.
VO:
“GenAI can help draft, summarise, or compare — but professional judgement remains with educators.”
🟩 SECTION 3 — KEY PRINCIPLE 2 (0:32–0:48)
🔐 Always safeguard teachers’ and students’ data
VO:
“Many productivity tools have unclear data handling. Some retain data, log inputs, or store information overseas.”
On-Screen Text:
Protect data. Avoid leakage.
Use AI responsibly.
🟩 SECTION 4 — EXAMPLE: PROCUREMENT (0:48–1:10)
VO:
“Here’s how AI can responsibly support procurement:”
On-Screen Text:
Procurement with AI — YES for:
✔ Drafting specs
✔ Refining text
✔ Synthesising info
VO:
“AI can draft requirements or compare proposals — but awarding contracts must remain a human decision.”
On-Screen Text:
🚫 AI cannot decide winners.
✔ Humans evaluate + approve.
🟩 SECTION 5 — DATA PROTECTION (1:10–1:32)
VO:
“To safeguard data when using AI:
Check privacy policies,
Opt-out of data training,
Anonymise personal info,
And ensure data classification is appropriate.”
On-Screen Text:
Data Safety Checklist:
🔸 Check privacy terms
🔸 Opt out of model training
🔸 Anonymise names + IDs
🔸 Follow school data policies
VO:
“Public AI platforms should only handle Official (Open) and Non-Sensitive information.”
🟩 SECTION 6 — TESTIMONIALS & REMARKS (1:32–1:55)
VO:
“Yes — GenAI can help with testimonials and remarks, but only if students are de-identified.”
On-Screen Text:
Testimonials:
👤 With names = Sensitive (NO)
👤 De-identified = Non-Sensitive (YES)
VO:
“Replace names with placeholders, remove class/school info, then review AI output for accuracy and tone.”
🟩 SECTION 7 — TEACHER RESPONSIBILITY (1:55–2:10)
VO:
“Remember: AI outputs must always be checked for accuracy, alignment to character, and language quality.”
On-Screen Text:
Always verify AI:
✔ Factual
✔ Appropriate
✔ Accurate
✔ Grammatically sound
🟩 SECTION 8 — PRODUCTIVITY TOOL EXAMPLES (2:10–2:24)
VO:
“Some tools help safely boost teacher productivity, such as Pair Assistant, AIBots, and SmartCompose.”
On-Screen Text:
Tools for Productivity:
🟦 Pair Assistant
🟩 AIBots
🟨 SmartCompose
🟩 CLOSING (2:24–2:35)
VO:
“With clear rules and data protection, GenAI can reduce admin burden, support professional work, and give teachers more time for students.”
On-Screen Text:
GenAI + Admin =
⏱ Efficiency
🧑🏫 Professional Judgement
🔒 Data Protection
Outro:
Correct as at 26 Nov 2025
Official (Closed) \ Non-Sensitive
#GEN-AI #SchoolAdmin #Productivity
GENERATIVE AI GUIDE CHAPTER 2
#GEN-AI
#School admin &
productivity tasks
Introduction
Key Considerations:
1.AI should not replace decision-making authority: While we can use AI to support professional work, it
should not be used to make decisions that impact professional and personal choices.
2.Always safeguard teachers’ and students’ data: While we can use AI to aid with analysing copious
amounts of data, we need to be mindful of data classification and guard against data leakage or misuse.
Administrative tasks like procurement and risk assessment require a certain degree of domain knowledge
from human experts and the cost of incorrect recommendations made by the AI will be significant to both
students and staff. Humans should therefore remain accountable for and in control of all professional
decisions made. Ways in which AI can be used to support administrative tasks should be explicitly
outlined.
While GenAI offers significant time-saving potential, in using it, we need to uphold our duty of care to protect
students and staff from foreseeable risks as well as to maximise their interests and well-being. It is thus imperative
that humans continue to make professional decisions. This means that decision-making in education should
never be automated or offloaded to AI. In instances when it is used to augment the decision-making process, we
need to:
AI should not replace decision-making authority
Correct as at 26 Nov 2025
1
Official (Closed) \ Non-Sensitive
GUIDANCE ON USE OF GENERATIVE
AI TOOLS FOR PRODUCTIVITY
The text-processing capabilities of GenAI make it a useful tool for automating various tasks in teachers' day-
to-day work, such as organising information or generating content for forms and templates. However, such
work could also involve working with more sensitive student information (e.g., from school cockpit) or
making decisions that directly affect students’ educational opportunities (e.g., selection of students for
at-risk or talent programmes).
Establish clear and responsible ways to use it
EXAMPLE: USING GENERATIVE AI IN PROCUREMENT
At the stage of drafting procurement requirements/specifications
GenAI may be used to generate/refine an initial draft, but this should always be reviewed by
the human and amended based on professional knowledge and expertise.
Prompt: I am looking to engage a dance troupe to perform at my school’s assembly programme. In a
formal tone, write a list of performance specifications based on the following...(list in point form)
Prompt: Rewrite the following statements in the writing style below...(provide writing sample)
At the stage of evaluating proposals
GenAI may be used to synthesise information provided to aid evaluation.
Prompt: Using this information, draw up a comparative table of options A, B, and C based on the
following parameters...(provide criteria)
GenAI should never be used to replace professional judgement in awarding contracts. The
evaluation itself and outcome of it are the responsibility of the human.
Prompt: Using this information, recommend the best option based on the following parameters...
GENERATIVE AI GUIDE CHAPTER 2
#GEN-AI
#School admin &
productivity tasks
Always safeguard teachers’ and students’ data
Commonly-used GenAI productivity tools (e.g., ChatGPT, Notion AI, Canva AI)
could operate with unclear data handling practices. For example, data
retention policies could also be absent or vague in the ‘Terms of Service’
.
Some tools may not be clear about the underlying AI model providers or
whether there are legally-binding commitments that data will not be logged,
stored or retained.
Some productivity and data processing tools (e.g., Tableau, Google Forms)
may embed AI capabilities that are not explicitly labelled or visible to
users, making it difficult to identify when and how AI is processing data.
Public platforms and Commercial-Off-The-Shelf tools such as ChatGPT and
SchoolAI should only contain Official (Open) and Non-Sensitive
information, which is data/ information that is disclosed to the public.
2
Correct as at 26 Nov 2025
Official (Closed) \ Non-Sensitive
What are some
considerations for
safeguarding data
when GenAI is used for
productivity?
Always check the data privacy and security policies of tools
Opt out of data collection and data usage for model training by accessing the tool’s privacy
settings before using it.
Ensure that the input data is within the permitted security and sensitivity
classification of the AI application and review confidentiality of output data.
Anonymise identifiable information in input data before submission. Easily identifiable
data, including student name tags and class information in photos and videos, should not
be submitted to public platforms.
Check that data use complies with guidelines in MOE's ‘Data Management Policy and
Guide for Schools’
. See examples of data security and sensitivity classification of
commonly used data and AI tools below.
To mitigate the risks of data mishandling...
GUIDANCE ON USE OF GENERATIVE
AI TOOLS FOR PRODUCTIVITY
GENERATIVE AI GUIDE CHAPTER 2
#GEN-AI
#School admin &
productivity tasks
No Yes
X
Always check to ensure the output generated is:
TAKE NOTE!
factually correct reflective of student’s character free of spelling errors grammatically-sound
Always safeguard teachers’ and students’ data
3
Correct as at 26 Nov 2025
Official (Closed) \ Non-Sensitive
Use Case: Safeguarding students’ data when using AI to support remarks and testimonial writing
Teachers can use GenAI to support testimonial and remarks writing as long as students are de-identified. As
students' testimonials contain information and can be attributed to identified individuals, this information is
classified as "Official (Closed) \ Sensitive"
.
However, by de-identifying students, the information can be classified "Official (Closed) \ Non-sensitive" and be
input into GenAI. This aligns with AI Development Group’s (AIDG) guidelines for use of public/commercial Large
Language Models (LLMs).
HOW CAN I DE-IDENTIFY STUDENTS?
Testimonials contain sensitive information (e.g. areas for improvement), that could cause some emotional distress
or social stigma to the individual when disclosed. To de-identify a student, a placeholder, for example ‘X’
, can be
used when describing the individual. Other information that can identify the student (e.g. school, class) should also
be replaced with placeholders.
Can GenAI be
used?
When students’ names are used, the
data classification is
Official (Closed) \ Sensitive Normal
When students have been de-
identified, the data classification is
Official (Closed) \ Non-Sensitive
LLMs may generate text that contains clichés, superlatives or frequently used descriptors. Teachers should
review and refine the generated text before submitting their testimonials.
PROMPT EXAMPLE:
Write a paragraph of 100 words on a student, X, who has achieved the following in Y Secondary School:
appointed as Student Councillor (2020-2023)
participated in International Biomedical Quiz (2022)
won Secondary Two English Week debate (2021)
HOW CAN I USE GEN AI AFTER DE-IDENTIFYING STUDENTS?
Examples of tools for productivity
Pair Assistant AIBots SmartCompose
Like a secure ChatGPT, teachers can
start a conversation for any writing,
analysis or coding with Pair Chat.
Writing templates with in-built prompts
can also be used for initial drafts.
AIBots is a local platform for Public
Officers to create customised GenAI
chatbots. Teachers may configure
the bots for their use cases, and
share their bots with their team.
SmartCompose is an AI-powered tool created in
collaboration with MOE to streamline the
process of writing HDP remarks and student
testimonials by teachers. Teachers can use it to
generate a polished first draft within minutes.
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